Fairfield Industrial Development Corporation
101 South Mount Street
Fairfield, Texas 75840
Regular Board Meeting Minutes
Meeting held at Fairfield Conference Center, Fairfield, TX

Date: August 6, 2014
Board Members Present: Warren Davis, Mark Chavers, Andy Awalt, Justin Turner, Will Hallmark
Board Members Absent: John Alford, George Robinson
Staff Members: Brent Ballard, Grace Wathen
Guests: Jeff Looney

1. CALL TO ORDER, CITIZEN COMMENTS
Chairman Davis called the meeting to order at 12:32pm. There were no citizen comments.

2. APPROVAL OF THE MINUTES OF THE JULY 2014 MEETINGS
The minutes of the July meeting were approved with a motion from Mr. Turner and a second from Mr. Chavers. 4-0

3. REVIEW OF THE JULY 2014 FINANCIAL STATEMENTS
The financials were reviewed with no objections.

4. CLOSED SESSION – No Closed Session was entered into.
Pursuant to Chapter 551, Texas Government Code, the Board reserves the right to convene in CLOSED SESSION(S), from time to time as deemed necessary during the meeting.

5. DISCUSSION AND POSSIBLE ACTION REGARDING QUOTES FOR WEBSITE AND OTHER ADVERTISING MEDIA
Mr. Chavers made a motion to approve the new website to be created by Four Story Creative at a price of $7,500. The motion was seconded by Mr. Hallmark and passed 4-0.

6. DISCUSSION AND POSSIBLE ACTION REGARDING ROAD CLEARING AT FIP
Mr. Awalt made a motion to approve a maximum bid of $15,500 for the designated acreage in the FIP. One bid at that amount has been received and if no bids come in lower then it will be awarded to that contractor. If lower bids come in then the work will be awarded based upon the low bid. Mr. Turner seconded the motion which carried 4-0.

7. DISCUSSION AND POSSIBLE ACTION REGARDING SPORTING CLAY SHOOT FUNDRAISER
Removed from the agenda but will reconsider for 2015 when more time is available for planning.

8. PRESIDENT’S REPORT
President Ballard discussed the following:
• Grace has been very good at assisting and to work with.
• Reading and going through files.
• Scott Bozier – Helped Grace make the adjustments necessary to the accounting entries.
• Worked to obtain a Website and Advertising Material Quote.
• We are working to get Sign Quotes for the Industrial Park and will hopefully have some quotation information for September’s Meeting.
• Regarding the 2014 WORFORCE EXCELLENCE AWARD, presented to FIDC on June 12th, by the Texas Economic Development Council, we created a press release and sent it off to the local press and then to the Associated Press regional department in Dallas.
• We provided a submittal to a request for information from the State of Texas on behalf of a candy company that FIDC met the criteria for. This is an existing, out of state company that is looking to open up a new production facility in Texas and would potentially employee up to 30 to 40 jobs in the new facility. On August 15th, they will select potential sites for further analysis.
• Retention – Possibly budgeting some money next year for business retention.

Chairman Davis reported that Navarro College Career & Technical Center at Fairfield has 100 students signed up for classes with additional registration dates to come. The Shellnet, Computer Classes. Petroleum Classes as well as the Welding classes will be offered in August.

8. ADJOURNMENT
With no further business, the meeting was adjourned at 1:00pm.

Respectfully submitted,

______________________
Mark Chavers, Secretary/Treasurer