Fairfield Industrial Development Corporation
101 South Mount Street
Fairfield, Texas 75840
Regular Board Meeting Minutes
Meeting held at Fairfield Conference Center, Fairfield, TX

Date: September 3, 2014
Board Members Present: Warren Davis, John Alford, Andy Awalt, Justin Turner,
Board Members Absent: Mark Chavers, George Robinson, Will Hallmark
Staff Members: Brent Ballard, Grace Wathen
Guests: Jeff Looney

1. CALL TO ORDER, CITIZEN COMMENTS
Chairman Davis called the meeting to order at 12:20pm. There were no citizen comments.

2. APPROVAL OF THE MINUTES OF THE AUGUST 2014 MEETINGS
The minutes of the August meeting were approved with a motion from Mr. Turner and a second from Mr. Alford. 4-0

3. REVIEW OF THE AUGUST 2014 FINANCIAL STATEMENTS
The financials were reviewed with no objections.

4. DISCUSSION AND POSSIBLE ACTION REGARDING FY2015 BUDGET
Mr. Turner offered a motion to approve the FY2015 budget as amended in the discussion and to send it to the Fairfield City Council for final approval. Mr. Awalt seconded the motion which carried 4-0.

5. DISCUSSION AND POSSIBLE ACTION REGARDING FY2015 BUSINESS PLAN
Mr. Turner made the motion to approve the FY2015 Business Plan as presented and to send it to the Fairfield City Council for final approval. Mr. Alford seconded the motion which carried 4-0.

6. CLOSED SESSION – No Closed Session was entered into.
Pursuant to Chapter 551, Texas Government Code, the Board reserves the right to convene in CLOSED SESSION(S), from time to time as deemed necessary during the meeting.

7. DISCUSSION AND POSSIBLE ACTION REGARDING ROAD CLEARING AT FIP
No discussion was needed and the item is removed from the agenda at this time.

8. PRESIDENT’S REPORT
President Ballard discussed the following:
• Reading and going through files.
• New FIDC Website: Executed Agreement with 4 Story Creative on August 11th, to develop a new website for FIDC. Expected Website Completion is currently the mid to end of October.
• Advertising Material Quote from 4 Story Creative – Come back in a few months near website completion regarding an Advertising Material Quote.
• Industrial Park Sign Quotes – Things are still moving forward with regards to obtaining Sign Quotes for the Industrial Park. Grace provided logos for a mock up that we expect to have soon.
• Brush Clearing and Burning at the Industrial Park – MD Construction/Cooper Daniel was awarded the bid. Brush Clearing or The Project was Started on Monday/August 25th. Non-selected bidders were notified in writing of not being selected and were requested to bid on future FIDC projects.
• FIDC package submission sent to the State of Texas (Regarding a potential candy company wanting to set up a new production facility in Texas.) –
This is an existing, out of state company that is looking to open up a new production facility in Texas and would potentially employee up to 30 to 40 jobs in the new facility. Brent contacted the State of Texas on August 21st and learned that the candy company will be analyzing data for a while and will reach out to the specific site options that will be further considered.
• Prospect Lead Summary from the State of Texas – Per request at August Board Meeting, FIDC created a tracking report for summarizing prospective leads from the State of Texas.
• Mark Chavers – Will be out of town on Wednesday’s going forward. Mark has 2 meetings/remaining. The first Wednesday in October is October 1st. Do we want to have the next month’s meeting on Tuesday, October 7th, to give Grace time to close out year end and to allow Mark to attend?

9. ADJOURNMENT
With no further business, the meeting was adjourned at 1:10pm.

Respectfully submitted,

______________________
Grace Wathen
Administrative Assistant, FIDC